There is no standard form inspection report in Alberta. The only requirement is that the inspection report include wording from the Residential Tenancies Ministerial Regulation. The landlord and tenant could choose to make their own form. Alternatively, they can purchase inspection report forms from organizations in Alberta who have developed their own forms. For more information, go to our page on forms.
The wording that must be in the inspection report depends on the circumstances. All inspection reports must contain the following statement: “Inspections should be conducted when the premises are vacant unless the landlord and tenant or their agents otherwise agree.”
If the landlord and the tenant conduct the inspection together, then the report must contain the following:
- “The inspection of the premises was conducted on (date) by (landlord’s name) and by (tenant’s name).” This statement must be signed by the landlord.
- Two statements with the tenant’s signature:
- “I, (name of tenant), agree that this report fairly represents the condition of the premises.”
- “I, (name of tenant), disagree that this report fairly represents the condition of the premises for the following reasons (list the reasons).”
- If the tenant refuses to sign either of the above statements, then the report must include the statement: “The tenant or tenant’s agent present at the inspection refused to sign the tenant’s statement.” The landlord must then sign this statement.
If the landlord conducts the inspection alone without the tenant, then:
- The report must include this statement: “The inspection of the premises was conducted on (date) by (landlord’s name) without the tenant or the tenant’s agent being present.” The landlord must sign the statement.
November 2023
