Tenants are not required to attend the inspection, but it is a very good idea for them to be there and take part.
The landlord must suggest two appointment times for the inspection. The move-in inspection must be completed one week before or after the tenant moves in. The move-out inspection must be completed one week before or after the tenant moves out. The landlord’s two suggested inspection times must be on separate days, between 8:00 a.m. and 8:00 p.m., and cannot be on a holiday. If the tenant cannot go to either of the suggested times, they can try to negotiate a new appointment time with the landlord, but the landlord is not required to agree to a new date or time. The landlord can complete the inspection report without the tenant being present if the tenant is unable to attend either of the appointment times offered.
The tenant should make every effort to attend because an inspection report helps to protect them in the future. The move-in inspection gives the tenant the chance to point out any damage to the property and make sure it is properly documented in the report by the landlord. The tenant should also take photos of the property during the move-in inspection to fully document the condition of the property. If the tenant is not present, some damage may get missed.
The move-out inspection forms the basis for any deductions from the security deposit for physical damage. If the tenant is present, he or she can remind the landlord about the damage that was present at move-in and ensure no unnecessary deductions are taken. Having the tenant present for both inspections is a proactive way of avoiding any conflicts over the condition of the property.